Transparent pricing that works for everyone

We believe in simple, transparent pricing without any hidden costs that works for everyone, whether you're a small business owner, an accountant or a multinational enterprise.


All core features you need to track your business expenses

per user/month billed annually
Start Free Trial

No credit card required.

  • 1 User
  • Email Support
  • Receipt Scanning
  • All Core Expense Features

Advanced features and support for growing businesses

per user/month billed annually
Start Free Trial

No credit card required.

  • Up to 50 users
  • Email/Chat Support
  • Receipt Scanning
  • All Core Expense Features
  • Approval & Control Flow
  • Custom Expense Policy Rules
  • User Roles & Permissions

Premium features and priority support for fast-growing businesses

For custom pricing plans, call us or request a quote.
Request Online Demo

We offer volume discounts.

  • Unlimited Users
  • Priority Email/Chat/Phone Support
  • Receipt Scanning
  • All Core Expense Features
  • Approval & Control Flow
  • Custom Expense Policy Rules
  • User Roles & Permissions
  • Custom Expense Fields
  • Custom Conversion Rates
Single Team Enterprise
Start Free Trial Start Free Trial Request Online Demo
Monthly Price (billed annually) per user/month per user/month High Volume Discount
Included Users 1 User 2-50 Users "Unlimited" Users
Expense Policy
Receipt Scanning & Data Extraction
Mileage Tracking
Time Tracking
Smart Reporting
Multi Currency
Real Time Currency Conversion
Detection of Duplicate Expenses
Split Expenses
Multi language
Trip Allocation
Project Allocation
Link Accounts
Auto VAT Calculation
Import & match with Transactions
Cash Advances
Per Diem Expenses
Multi Level Approval
Detection of Weekend Expenses
Custom Expense Policy Rules
Lunch Allowances
Flexible Company Structure
Hierarchical Expense Categories
Multi Branch Management
User Roles & Permissions
Custom Expense Fields
Custom Conversion Rates
Live Chat
Dedicated account manager
Quickbooks Online
Sage One
Exact Online
Payment Transactions
Credit Card Transactions
Bank Transactions
Multiple Cards Management
Secure FTP Transfer
Custom Bank Connections
Custom Integrations
Custom API Integration
Microsoft Dynamics

Included with all Xpenditure Plans

Receipt scanning

Avoid manual input and errors. Xpenditure scans your receipts and extracts all data such as merchant name, amount and currency used.

Expense Rules & Alerts

Setup your expense policy and get notified when expenses aren’t compliant without going through endless expense reports.

Manage Cash Advances

Still working with cash? We got you covered! Get visibility in the cash advances your employees receive at all time

Real Time Reporting

Check what your company is spending at any time and place. With Xpenditure you have all expense data at your fingertips.

Accounting Integration

Easily connect Xpenditure with the accounting software and favorite add-ons you are already using. No IT needed.

Mileage Tracking

Track your miles with the Xpenditure app and use GPS data to get an exact overview of the miles driven.

Frequently Asked Pricing Questions

How does the pricing work?

With Xpenditure we aim to make things simple, charging on a per user basis. All plans allow you to test drive the solution before you start (with no credit card required). Additional users can be added from within the application.

How can I pay?

Payments can be made through Visa, Mastercard and American Express and you can choose to pay on a monthly basis or annual basis. Large companies have also the option to be charged by invoice. All prices are exclusive of VAT (and other indirect taxes).

Do you charge per user or per active user?

Xpenditure charges on a per "active" user basis. The price per user depends on the type of user (single user, team user or enterprise user). Additional information on the different pricing plans is displayed above.

Is there an additional charge e.g. per expense?

There are no additional charges for uploading expenses, receipts or statements. With Xpenditure you simply pay your subscription fee and you are free of any additional costs.

How does the fair use policy operate?

At Xpenditure we have a fair use policy, that allows users to upload up to 200 receipts and 5 statements per month. With normal usage of the software, the fair use policy will not have any impact on 99% of users.

Can I try for free?

Yes, you can test drive our expense management solution before you start, and without the need to input your credit card. Sign up for a free trial now!

What is the difference between the team and enterprise plan?

With the team version you can sign up online. You can track, manage and follow up all expenses of your company or team and all features within Xpenditure are available. Large companies sometimes need a solution that meets their specific needs. Xpenditure’s enterprise version then offers a customised solution which is designed to meet the unique requirements of larger coporates e.g. to integrate your SAP, ERP or accounting system. The enterprise tier also includes additional setup and ongoing support.

Where is my data held? Is it secure?

All data is stored in the European Union, and is stored in line with the regulations of the European Data Protection Directive designed to protect the privacy and protection of all personal data (Directive 95/45/EC). Data is kept for over 10 years and we back up all data across our multiple data centres.

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Trusted by

Thousands of companies and over 150,000 users trust Xpenditure
to save them significant time and costs.

  • Deloitte
  • Shapeways
  • Miele
  • Henkel
  • Hays
  • Pernod Ricard
  • SAS
  • Sabadell
  • Renault
  • Brussels Airlines
  • Movenpick
  • Miele
  • Henkel
  • Foodora
  • Jaguar
  • Swiss
  • TNW
  • Ramboll